Procurement Policy

It is necessary to pay for goods and services due to silky function of an organization. To purchases qualitative and relatively low prices goods and services, an organization use to hire such skill person who has sound knowledge about required products and services and he knows how it handled with best deals. The individuals involved procurement has to knowledge about budget and generally it is his duty to ensure purchase made without exceeding the budget which was stipulated to expend for acquire said products or services. To made acquisition to perform project activity or organizational goal, an organization usually follow the mechanisms below-

Section head or employees define their requirement and fill up a requisition form which will be approved by executive director through purchasing meeting or after recommended by purchase committee or need assessment committee. According to approved requisition form purchase committee invite quotation from enlisted vender or circulate an open tender by mentioning configuration, quantity and quality of demanded products. After stipulated time purchase committee convene and prepare bid summery with received tenders. Then purchase committee issue work order to the lowest and qualitative bidder with relevant terms and conditions and a carbon copy of supply order remit to finance section. Adopted the goods in according with the terms contained in work order delivery slip will be issued by respective individual to the provider who will sign and give it back to issued person. On the basis of above discussion we reached a conclusion that to furnished smartly the procurement activities relevant officials generally have to comply the seven step those are as follows-

·         Step 1: Branded the need prepare the purchase plan on the basis need

·         Step 2: Scope the Procurement

·         Step 3: Find out the appropriate procurement process

·         Step 4: Get ready to Approach the Market

·         Step 5: Approach the Market

·         Step 6: Capitulations are shorten, assessed and close the tender process by selecting best one.
·         Step 7: Handle the accord

Prepare the purchase plan on the basis identified need

      Firstly the relevant personnel have to identify the motive of procurement. Set down a plain range of demand in briefly. Central procurement entity will check with demand providers and please adequate recommend. Introduce specialist for valuable advice where it necessary. To guess capabilities and restraints of identified demands, it is necessary to research the market. Fairness arrangements will be ensure where it appropriate. The procurement concerning decisions and explanations will be documented. The central procurement entity will have to knowledge on required transparency of respective government and have to incorporate it.

Scope the Procurement

    Verify whether the coordinated procure arrangement which have to use apply to be purchased the product or services. If the relevant entity has a panel or committee to furnish the procurement it has to use otherwise it will be necessary to form purchase committee immediately. Always the authority should to carry out the procurement by purchase committee. If it would be necessary to research the market off course have to do. Must be guess the value of the procurement and comply with the budget